Digital Learning Academy LLC (“we,” “our,” or “the Academy”) is committed to protecting the privacy and security of students, applicants, and visitors. This Privacy Policy explains how we collect, use, store, and protect personal information in compliance with the Family Educational Rights and Privacy Act (FERPA) and other applicable U.S. privacy laws. By using our website, enrolling in programs, or providing information to the Academy, you agree to the terms outlined in this Policy.
1. Information We Collect
We collect information to support program administration, provide personalized educational experiences, and comply with legal obligations. This may include:
Student Information: Name, contact details, date of birth, enrollment records, academic transcripts, grades, and progress reports.
Application Information: Personal statements, educational history, references, and documentation submitted during the admissions process.
Online Activity: IP addresses, browsing behavior on our website, cookies, and usage patterns to improve digital learning experiences.
Payment and Billing Data: Transaction information necessary for tuition processing and program fees, handled in accordance with applicable financial regulations.
All student data is treated as confidential and managed under FERPA-compliant standards.
2. How We Use Student Data
Student and applicant data is used solely for legitimate educational purposes and operational needs, including:
Administering programs, courses, and assessments.
Tracking academic progress, awarding professional certification courses, and issuing credentials.
Communicating program updates, deadlines, and academic support.
Providing access to continuing education units, career change programs, corporate training solutions, and workforce training programs.
Ensuring safety, security, and compliance with legal obligations.
We do not sell, rent, or trade student information for marketing purposes.
3. Student Data Protection and FERPA Compliance
Digital Learning Academy LLC complies with FERPA to ensure that student educational records are kept private and secure. Key safeguards include:
Access Restrictions: Only authorized personnel can access student records for legitimate educational purposes.
Data Security: Electronic records are protected with secure servers, encryption, and firewalls; paper records are stored in locked facilities.
Consent for Disclosure: We do not release personally identifiable information (PII) from student records without written consent, except as permitted by law (e.g., to parents for dependent students, government reporting, or accrediting bodies).
Right to Review: Students and parents (if applicable) may request to review their educational records or request corrections.
4. Sharing Information
The Academy may share information in limited circumstances:
Internal Staff: Instructors and administrative staff require access to student data to manage courses and evaluations.
Service Providers: We may use trusted third-party providers for digital learning platforms, analytics, and technical support, with contractual obligations to protect student privacy.
Legal Compliance: When required by law, government authorities, or accrediting agencies, information may be disclosed in compliance with FERPA regulations.
No student data is disclosed for commercial marketing purposes without explicit consent.
5. Cookies and Online Tracking
Our website uses cookies and similar technologies to improve user experience and track usage patterns.
Cookies help personalize content, remember login sessions, and analyze website traffic.
Visitors may manage cookie preferences through their browser settings.
Data collected through cookies does not include sensitive personal educational records unless voluntarily provided by the user.
6. Student Rights
Students have the following rights regarding their educational records:
Access and Review: Students can request access to their records and obtain copies.
Correction: Students can request corrections of inaccurate or misleading information.
Consent to Disclosure: Students control disclosure of PII, except for FERPA exceptions (e.g., legitimate educational interests or legal requirements).
Complaints: Students may file a complaint with the Academy or the U.S. Department of Education if they believe their privacy rights under FERPA are violated.
7. Opt-Out / Refusal of Data Collection
Students and visitors may choose to opt-out or refuse certain data collection in specific contexts, while understanding that some data is necessary for program participation:
You may decline non-essential data collection, such as marketing communications, cookies for analytics, or voluntary surveys.
Opting out will not affect your ability to enroll in programs, access course materials, or receive grades and academic feedback required by career change programs, professional certification courses, or corporate training solutions.
To exercise opt-out rights, you may contact the Academy at digitallearningacademy@gmail.com or use designated preferences on our website.
Certain operational data, such as student identity, enrollment records, and assessment results, cannot be opted out due to FERPA compliance and academic administration requirements.
8. Data Retention
Student records are retained according to legal requirements, accreditation standards, and internal policies.
Academic records, credentials, and assessment results are retained for a minimum of seven years.
Records necessary for ongoing professional or alumni services may be maintained longer in accordance with FERPA.
Records no longer required are securely destroyed to prevent unauthorized access.
9. Security Measures
Digital Learning Academy LLC implements technical and administrative safeguards, including:
Secure servers, firewalls, and encryption for electronic records.
Regular access audits and staff training on data protection.
Physical security for paper records, including locked storage and controlled access.
10. Policy Updates
The Academy may update this Privacy Policy to comply with changes in legal requirements or operational practices.
We will post updated versions on our website with the effective date clearly indicated.
11. Contact Us
For questions or concerns regarding this Privacy Policy, FERPA compliance, or your opt-out preferences, please contact:
Digital Learning Academy LLC
303 Meadows Cir, Bayfield, CO, 81122, US
Phone: +1 (510) 395-5326
Email: digitallearningacademy@gmail.com